Creating Seed Data
This is the simple database that your mobile RFID device will reference when assigning tags to our system.
For example: You scan tag 9847309287309856987 and tell our system that tag 9847309287309856987 is Item # 1001, the system will then populate the other information about item #1001 such as its name and warehouse location to start. Later, as part of the tag assignment process, you will be adding more data which will be covered at a later time.
If your current rental system has the ability of exporting your inventory data, do the following:
You need to export the following information from your existing system.
Item number / Rental Class ID
This is the number that your rental software uses to identify the item. Some systems will call this the rental class, SKU, item number or other.
Example: 1001, TT05, 9B389FDS
Item Name
This is a common name you use to identify that item.
Example: 40x20 Century MID, 40x20 Century Lace END or 40x20 Century LE, White Polyfold Chair, 13x13 Clown Bounce House
Bin Location (*Optional)
This is the location in your warehouse where this item resides. Example M1-03, Aisle M, Outside, AN- Rack 2
Note: At this time, seed data needs to be captured on import or in the cloud software interface. You cannot update this on the mobile device as you add tags.
*If you choose not to include bin locations you will still need to import this column. Underneath the column title Bin Location just put the word NONE in the first cell (This would be cell C2 in the example sheet below) and then you can leave the rest of the cells in this column blank.
You can title your spreadsheet to start but you will be deleting that top row before import.
Your final spreadsheet should look similar to the example below and should only contain these three fields in this exact order.
NOTE: You can export everything or export certain categories, such as tents, linens and inflatables.
If you want to import one category at a time you can, or you can do all categories at once.
You can also update or import more items at a later date as you add inventory.
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Here are some best practices for creating your Seed data list. Use this opportunity to fix all the things you wish you had done differently when you created your inventory list in your existing rental software. For example: 20x20 Pole Tent ...Can you upload from Excel and add to the current Seed Data list?
Yes! You can upload from one item to a million items from an excel spreadsheet and add into your seed data and it will simply add those items to the items that are already in your database.How do I add a new class ID number to my seed data if it is not in my event rental software?
If you would like to add a custom class ID number to your seed data, you will need to add it via an excel spreadsheet upload. With that being said, if you have a one off item that you would like to use a custom class ID number for without adding to ...